Document Management and Record Keeping

About Course

This course provides students with a comprehensive understanding of the principles, tools, and practices necessary for managing documents and records across both physical and digital formats.

Core concepts of document and records management.
Differences between documents and records, and their life cycles.
How to classify, index, and store information efficiently.
Legal, regulatory, and compliance considerations (e.g., POPIA, GDPR).
How to design and implement a document retention schedule.
Digital document management systems and software tools.
Best practices for physical and electronic archiving.
Disaster recovery and data protection for documents.
Auditing and tracking document usage and revisions.
Ethical considerations in information handling.

Course Content

Module 1: Introduction to Document Management

Module 2: Classification and Filing Systems

Module 3: Records Life Cycle and Retention

Module 4: Document Management Systems (DMS)

Module 5: Legal and Compliance Requirements

Module 6: Archiving and Storage

Module 7: Security and Access Control

Module 8: Disaster Recovery and Business Continuity

Module 9: Ethics and Professional Responsibility

Module 10: Capstone Project / Practical Application

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